Kofax Capture vs Kofax TotalAgility: What Is the Difference?

The short answer: Kofax Capture is a document capture product, and Kofax TotalAgility is a process automation platform that includes document capture as one part of it. Capture scans, cleans up and indexes documents, then hands the data to another system. TotalAgility does that too, but wraps it in low-code workflow design, business process management and RPA, so the document is a step inside a larger automated process rather than the whole job. They are not two versions of the same product, and TotalAgility is not simply the newer Capture.

Both were renamed in 2024. Kofax Capture is now Tungsten Capture and Kofax TotalAgility is now Tungsten TotalAgility, after Kofax the company became Tungsten Automation on 16 January 2024. If you are trying to work out which product you actually run and whether it is still supported, the Kofax Capture to Tungsten Capture name map and support dates covers the naming and the lifecycle in full.

Kofax Capture vs Kofax TotalAgility at a glance

What Kofax Capture actually does

Kofax Capture is production scanning software. Documents arrive as paper at a scanner, as images from a multifunction device, or as email and folder drops through the Import Connector. Capture assembles them into batches, cleans up the images, indexes them, and releases the results into a repository or line of business system.

The image quality work is the part people underrate. VRS, now Tungsten VRS, is the engine that in the vendor's own words "intelligently cleans, rotates, crops and straightens documents before data is extracted". Anyone who has fed a stack of faxed, stapled, coffee-marked paper through a scanner knows how much of the final accuracy is decided before recognition ever runs.

What Capture does not do on its own is intelligent classification and field-level extraction. That is a separate product, Kofax Transformation Modules, almost always shortened to KTM and now sold as Tungsten Transformation. This trips up a lot of buyers reading old documentation: a Capture license alone gives you scanning, batch handling and indexing, not the ability to read an invoice and know which number is the total. Sites that extract fields are running Capture and KTM together, licensed separately.

What Kofax TotalAgility actually does

TotalAgility, usually abbreviated KTA, is the platform product. It combines intelligent document processing with low-code process design, business process management, decision management and robotic process automation in one place. The document is an input to a process rather than the end of the line.

The practical difference shows up in what happens after extraction. In a Capture deployment, the data is released to another system and Capture's job is finished. Whatever happens next, the approval routing, the exception handling, the system updates, the notifications, lives somewhere else and someone else built it. In TotalAgility, that downstream work is designed in the same platform. An invoice can be captured, extracted, validated against a purchase order, routed for approval based on rules, and pushed into an ERP by a bot, all inside one designed process.

That is genuine capability, and it is also why TotalAgility is a bigger commitment. You are adopting a process automation platform, with the design, governance and skills that implies, not installing document capture software.

Which one do you actually need?

Three situations cover most of the real cases.

You scan a lot of paper and feed one system. A records department digitizing files, a claims mailroom, a university scanning student records. The hard part is the paper, the volume and the image quality, and the destination is a single repository. This is what Capture was built for, and a process platform is a lot of machinery to buy for a job that ends at the release step.

Documents are one step in a process with decisions in it. Accounts payable is the classic example: match the invoice, check tolerances, route exceptions by amount and cost center, chase approvals, post to the ERP. The document work is maybe a third of the problem. This is the case TotalAgility is designed for, and trying to build it around plain Capture means writing and maintaining the process layer yourself.

You mostly receive digital files and need the data, not the platform. This is now the most common situation and the one both products fit worst. If your invoices, statements and forms arrive as PDFs and email attachments and never touch a scanner, you are looking at a capture platform to solve a paper problem you no longer have. What you need is extraction, which a document extraction API delivers with no batch classes, no transformation project and no platform to stand up.

The support dates make this a live question

This comparison used to be an architecture debate you could have at your own pace. It is more urgent now, because the Kofax-branded releases are running out of runway.

Kofax Capture 11.1 entered limited support on 3 March 2026 and reaches end of support on 3 March 2027. Kofax Transformation Modules 7.1 entered limited support on 9 May 2026 and ends 9 May 2027. Both of those limited support dates are already in the past. The Tungsten-branded successors are in a much better position: Tungsten Transformation Modules 2025.1 runs to 2029, and Tungsten Capture 11.2 has no announced end-of-support date at all.

So if you are on the Kofax-branded stack, you have a decision with a deadline attached rather than an open question. The three realistic paths are a version move to Tungsten Capture 11.2, a platform move up to TotalAgility, or a move off the capture model entirely.

What a move to TotalAgility actually involves

Tungsten is fairly direct about wanting Capture and Transformation customers on TotalAgility. Its own training catalogue carries a course called "Capture and Transformation Move Up to TotalAgility", written for "experienced users of Tungsten Capture and Tungsten Transformation who are considering migrating their existing automated document capture workflows to TotalAgility". There is a converter utility for bringing batch classes and transformation projects across.

The part that gets underestimated is people. Batch classes and transformation projects do not translate one to one into TotalAgility process design, and the team that has kept your Capture environment running for a decade knows Capture, not low-code process design. In practice a move like this is as much a retraining project as a technical one, and the training plan needs somewhere to actually live and be tracked rather than sitting in a slide deck nobody opens after go-live. Budget for the learning curve, not just the license.

Do you need either one?

Worth asking honestly before committing to a migration. Capture platforms were designed when the hard part was getting paper into a computer. If most of your volume now arrives digitally, much of what you are maintaining is solving a problem that has already been solved by your senders.

DocuOCR takes the other approach: classify a mixed file, read layouts it has not seen before without a template or a batch class, extract the fields you define, route low-confidence reads to a reviewer, and export through a dashboard or one REST API. There is no capture server to size and no version whose support date you have to diary. The honest limit is that DocuOCR is a cloud product, so it does not drive scanners, run mailroom operations, or suit a workload whose documents cannot leave your network. If paper genuinely arrives in your building, you need a capture platform and Tungsten Capture is a reasonable one. If you just need the data, see the full Kofax alternative comparison.

Is Kofax TotalAgility the same as Kofax Capture?

No. They are separate products with different scopes. Kofax Capture is document capture software that scans, cleans, indexes and releases documents. Kofax TotalAgility is a process automation platform that includes document capture along with low-code workflow design, business rules and RPA. TotalAgility can do what Capture does, but Capture cannot do what TotalAgility does.

Is Kofax Capture being discontinued?

Not discontinued, but the Kofax-branded version is close to its date. Kofax Capture 11.1 is in limited support and reaches end of support on 3 March 2027. The product line itself continues as Tungsten Capture, currently version 11.2, which carries no announced end-of-support date. So the name is retired, not the product.

What is Kofax TotalAgility called now?

Tungsten TotalAgility. The company renamed from Kofax to Tungsten Automation on 16 January 2024, and the product names followed. The current release is Tungsten TotalAgility 2025.2. Tungsten states that the rename brought "no change or impact to products or services you currently use" and no impact on existing contracts.

Do you need KTM if you have Kofax Capture?

You need it if you want field-level data rather than indexed images. Kofax Capture handles scanning, batch management and indexing. Classification and extraction of specific fields come from Kofax Transformation Modules, now Tungsten Transformation, which is licensed separately. If your goal is to read the invoice number and total off a page automatically, Capture alone will not do it.

Where to go next

If you are trying to establish what you are running and how long it is supported, start with the Kofax Capture support dates and Tungsten name map. For background on the company and its full product stack, see what Kofax is. If you are weighing a platform migration against a different approach entirely, the intelligent document processing overview explains what replaced template-based capture, and OpenText Captiva covers the same rename-and-lifecycle story at the other big legacy capture vendor.